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Job Description: Sunday School Class Secretary

March 11, 2013 by Darryl Wilson Leave a Comment

When Sunday School leaders have job descriptions, they will tend to understand their job, expectations, and how to complete assignments successfully. Without a job description, a class secretary will tend to do what he/she has seen done previously or what was explained when enlisted. The task is important so enlist with a job description.

RESPONSIBILITIES. He or she is more than simply a counter of people present. Consider the following responsibilities for the class secretary:

  • maintain class records and prepare reports including enrollment, contact information, attendance, prospect contact information, and prospect contact results (detailed below);
  • track progress toward class goals;
  • request and disburse curriculum, resources, and supplies;
  • serve as a part of the class leadership team (detailed below); and
  • train an apprentice class secretary to cover for absences and prepare for another class start.

CONTRIBUTIONS. What can a class secretary contribute through maintaining class records and preparing reports?

  • track member attendance and any change;
  • receive weekly written reports of care group leaders about status of group members and prospects;
  • assign prospects and new class members to care group leaders/maintain updated care group assignment lists;
  • update individual member and prospect contact information (phone, address, e-mail) regularly; and
  • share reports of class progress on goals with class and/or Sunday School director as requested by teacher or other class leaders.

MEETINGS. How can a class secretary contribute to monthly class leadership team meetings?

  • report on changing attendance patterns of individual class members;
  • list of members/absentees needing additional contact and/or ministry gathered from care group leader and member reports;
  • progress toward class attendance, enrollment, and contact goals;
  • report on status of individuals on the class prospect list;
  • attendance pattern versus space/chairs available;
  • projected need for additional curriculum, chairs, or space; and
  • need for additional care group leaders due to class growth.

This valuable team member can help the class maintain care for members at a high level while assisting the class to reach out to prospects. Keep good records. Care for members and prospects. Make disciples. Be revolutionary!

Related posts:

Grow Your Sunday School by Following Up Vacation Bible School

Sunday School Growth Spiral

Sunday School Class: Will You Decide to Grow?

Moving Worshippers into Sunday School/Small Groups

Filed Under: Assimilation Tagged With: care, class, contacts, records, secretary

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